by Julie DeLong, A-1 Freeman Moving Group
Packing up your office seems like a straightforward undertaking, right? Especially if you're fairly tidy, it seems like all you would have to do is place your files in a box, your computer, monitor and mouse in another, load up the furniture, and you’re off and running. Unfortunately, moving your office from point A to point B is lots of times a lot more difficult than we tend to think it is. Luckily, avoiding these common blunders when it's time to box up your office can save you a lot of anxiety when moving to San Antonio.
Mistake #1: Not Enough Organization
No matter if you are moving yourself or have found a moving company to help, the worst thing you can do when it's go time is to go into it without taking a moment to get appropriately prepared. You may believe you're prepared because you penned a lonely item description on the outside of the box, but what you need to do is think about what you're going to pack and in what order you need to pack it. After that, you must precisely label what is where. Because when you have your boxes loaded up, moved, and to the new office, you're not going to remember which box has your keyboard, and which one contains your pens in it. So, write a list on each box of what's in it to avert digging, disorientation, and some hysteria while you get your new office set up.
Mistake #2: Burying Things You Really Need
If you've ever moved your home, you most likely recognize that notion of discovering the dishes you haven't used in a decade amidst unpacking, but not being able to uncover the shampoo and fresh clothes you require for in the morning. An office move can contain a similar problem. That is why you must pack up the things you are not going to need immediately (such as your tax records from five years ago), and make sure they are loaded on the truck first. The things you may need soon (your desk, your computer, your printer, etc.) should all be packed up last so they're the first items you take off the truck. This process helps curtail your downtime, and aids you to get right back on task once you arrive at your destination.
Mistake #3: Not Using a Timeline or a Checklist
Moving an office to San Antonio is a process that tends to happen incrementally, which is why it is important to have the proper tools to understand your progress. You should have a timeline mapped out to estimate the amount of time it will take to pack up your stuff, how long it will take to move it, the amount of time it should take to unpack, and then how long it will take to get everything set back up. The timeline must have some time in it for problems, and it should be connected to a checklist so you can cross off tasks as they're completed. If you plan to hire a professional moving company, they should help you with this part. Winging it isn't a very good alternative for an office move.
Mistake #4: Bringing Stuff You Don't Need to San Antonio
Moving your office is a chance to start over, and to put your best foot forward. But, a lot of people wind up just taking everything with them, no matter if they actually need it. That's why, before you start to think about packing, you need to sort through every item in your office and think about if it needs to move to the new office. That broken stapler that you already bought a new one and were holding onto in case you could get it rebuilt? Do not clutter up your new office with it. The stack of old, but still decent, computer mice you kept in case of an I.T. issue? Well, if they are a few years old, they are probably antiquated. That package of musty paper that doesn't fit the copier? Recycle it or hand it to an employee for their children to draw on. The more items you can get rid of (including digitizing old records so the physical copies are not needed) the more carefree your move will be.
Moving your office can be a big job, but with a little bit of forethought and organization, downtime can be minimized. A-1 Freeman Moving Group has been the office moving expert for over forty years. Our skillful staff can make sure that your office move to San Antonio goes trouble-free. Contact us today!