San Antonio Moving Blog - Tips, Tricks, and Insider Info
April 10, 2020

How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your business will experience a bit of downtime if you are moving to San Antonio, the question is the best way to minimize that time frame. In today's world, "downtime" describes the time you will be offline and cut off from customers and providers--not the time spent actually moving furnishings and components from one place to another.

You'll find 3 key factors to limiting your time offline, and when you implement all three you should be able to accomplish a smooth transition. But here's the trick--you can't choose two out of three; there is a synchronicity to the procedure that calls for focus on each one of the three parts.

Point Person and Planning

If you note a single thing from perusing this, it truly is that you need a single person in charge. And that single person's principal task is to deal with all the preparation and logistics of the move.

Establish a budget for the move and set your point person free to interview and engage a professional office moving company in San Antonio. Listed here are a few other tasks your internal “concierge” can supervise.

Service providers--everybody from the water delivery person to your internet provider--have to know your move time as soon as possible, and also any variations in the scope of their work. Develop a schedule of when services may be shut off in your old area and when they'll be live in the new one. In a perfect world, there exists a few days overlap to make certain you're covered if there is a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new space whenever you have any upfit particulars and share it with the professional movers in San Antonio. This info will not only help calculate costs (ground floor vs elevator, loading docks, and so forth.), yet allows the crew design the circulation of the move-in. A copy of the floor plan definitely aids the designers set workstations and also other accessories in front of the move and that therefore shortens the actual loading into the area.

IT Room

Consider it what you will--IT Closet, Server Room, Corridor of Worry and Confusion--the sooner you identify where that location is, your IT crew will be able to get ready for running cabling and whatnot.

Possibly, if you are moving your workplace you will be likewise opting for the most current in technology. In the event that you haven't updated your systems for a while, you'll be in for a happy delight--that significant room you needed for the out of date hardware has shrunk so much that you may possibly simply need a small area dedicated to the IT stuff.

Now is also a great time to evaluate your technological accessories--the equipment that protects you if something wrong happens. These consist of your power backups, surge suppressors, fire extinguishers, and HVAC.


Should you be utilizing the cloud and your team can perform remotely over the move, there's a chance you're able to keep running devoid of any online outage. In case that is not your state of affairs, be sure that your moving wizard has each of these specifics on the radar.

The IT crew will need to have all the wiring and connections for workstations, printers, and phones confirmed and all set for action when the new components enters in the door. When you are obtaining new devices, ensure everything is in place to allow them to use it as soon as the desks and chairs arrive.

Taking care of All the Particulars

Your concierge manages all the internal details and hands-off info as needed to your moving company, suppliers, and others that should be knowledgeable. This frees up the other staff to stay working on their real work rather than wondering exactly where they can locate the files. It can also help morale to understand that there will be one person managing pretty much everything, and they know where to go to be able to dispel the gossip that you'll be eliminating the free coffee.

In a nutshell, if you have a method plus the right point person and office moving company in San Antonio employing that program, your company move can be flawless and worry-free.


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The Mickelson Family
The Mickelson Family
Best. Move. Ever!
Very pleased with the overall respect and care the men gave to my possessions. Even mailing me very quickly the only thing lost in transit. Would recommend to anyone needing a long distant move.
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