How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your organization will endure a little downtime while you're moving to San Antonio, the question is how to lessen that time frame. In today's world, "downtime" refers to the time you're offline and isolated from clients and providers--not the time spent actually moving furniture and components from origin to destination.

You may find three key factors to reducing your time offline, and whenever you execute the 3 you ought to be able to pull off a seamless changeover. But this is the trick--you cannot choose two out of three; there's a synchronicity to this method that demands concentration on every one of the 3 pieces.

Point Person and Preparation

If you remember a single thing from looking over this, it truly is that you need a single person in control. And that single person's primary undertaking is to deal with all the preparation and logistics of the move.

Identify a budget for the move and set your point person free to speak to and engage a professional office moving company in San Antonio. Here are a number of other jobs your internal “concierge” should supervise.

Service providers--anybody from the water delivery person to the internet provider--have to be familiar with your move date as soon as possible, and any adjustments to the scope of their work. Create a timetable of when services are shut off in your current area and when they'll be live in the new one. If at all possible, there is a few days overlap to make sure you're protected should there be a snafu with the actual move.


Get the point person a floor plan of the new place whenever you have any upfit particulars and share it with the professional movers in San Antonio. This info not only helps assess prices (ground floor vs elevator, loading docks, and so forth.), yet lets the crew design the circulation of the move-in. A copy of the floor plan definitely helps the designers place desks as well as other components ahead of the move and that therefore lessens the actual loading to the place.

IT Cabinet

Call it what you will--IT Closet, Server Room, Corridor of Sadness and Confusion--the sooner you identify where that spot is, your IT staff can get prepared for running cables and whatnot.

Most probably, if you are moving your workplace you're likewise choosing the most up-to-date in technology. In case you haven't updated your systems for a while, you're in for a pleasant delight--that substantial area you required for all your older components has shrunk so much that you might simply need a small area committed to the IT components.

Now could be also a great time to assess your tech accessories--the gear that protects you if something wrong happens. These consist of your power backups, surge guards, fire extinguishers, and HVAC.


In case you are using the cloud and your team can function remotely through the move, you could be able to keep running without having any online outages. In case that is not your state of affairs, make sure your moving wizard has each of these particulars on the radar.

The IT staff ought to have all the cabling and connections for workstations, printers, and phones confirmed and prepared for action as soon as the new devices comes in the door. Should you be getting new components, ensure it's all ready so they can hook it up once the workstations arrive.

Taking care of All the Particulars

Your concierge manages all the internal particulars and hands-off information as required to your moving company, vendors, and others which need to be in the loop. This frees up the other workers to continue concentrating on their actual work rather than questioning where they will locate the files. It can also help spirits to know that there's one individual managing every little thing, and they also know where to go to be able to eradicate the speculation that you're doing away with the free coffee drinks.

In a nutshell, when you have a strategy plus the right point person and office moving company in San Antonio employing that plan, your corporate move could be smooth and worry-free.


Request a free quote