How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your organization will endure a little downtime while you're moving to San Antonio, the question is how to reduce that time frame. Nowadays, "downtime" means the time you are offline and separated from clients and suppliers--not the time spent actually moving furniture and components from origin to destination.
 

You may find 3 key factors to reducing your time offline, and whenever you execute the 3 you ought to be in a position to pull off a seamless changeover. But this is the trick--you can't choose two out of three; there's a synchronicity to this method that calls for concentration on every one of the 3 pieces.

Point Person and Preparation

If you take away a single thing from looking over this, it truly is that you'll require a single person in control. And that one person's primary undertaking is to handle all the preparation and logistics of the move.

Identify a budget for the move and set your point person free to speak to and engage a professional office moving company in San Antonio. Here are a number of other jobs your internal “concierge” should supervise.

Service providers--anybody from the paper delivery person to the internet provider--have to be familiar with your move date as soon as possible, and any changes in the range of their work. Create a timetable of when services will be shut down in your current area and when they'll be live in the new one. If at all possible, there is a few days overlap to ensure you're protected should there be a snafu with the actual move.

Layout

Get your point person a floor plan of the new place once you have any upfit particulars and share it with the professional movers in San Antonio. This info not only helps assess prices (ground floor vs elevator, loading docks, and so forth.), yet lets the crew structure the circulation of the move-in. A copy of the floor plan definitely helps the designers place desks and other components in front of the move and that therefore lessens the actual loading to the place.

IT Closet

Call it what you will--IT Closet, Server Room, Hall of Sadness and Confusion--the sooner you identify where that spot is, your IT team can get prepared for running cables and whatnot.

Presumably, if you are moving your workplace you're likewise choosing the most up-to-date in technology. In case you haven't updated your systems for a while, you're in for a pleasant delight--that substantial area you required for all your older hardware has shrunk so much that you might simply need a compact area dedicated to the IT components.

Now could be also a great time to assess your tech accessories--the gear that shields you if something wrong happens. These consist of your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

In case you are using the cloud and your team can work remotely through the move, you could be in a position to keep running without having any online outages. If that is not your state of affairs, make sure your moving wizard has each of these details on the radar.

The IT staff ought to have all the cabling and connections for workstations, printers, and phones confirmed and geared up for action as soon as the new devices comes in the door. Should you be getting new equipment, ensure it's all ready so they can hook it up as soon as the workstations get there.

Taking care of All the Details

Your concierge manages all the internal particulars and hands-off info as required to your moving company, vendors, and others which need to be in the loop. This frees up the other workers to keep focusing on their real work instead of questioning exactly where they will find the files. It can also help spirits to know that there is one individual managing every little thing, and they also know where to go to be able to eradicate the speculation that you're getting rid of the free coffee drinks.

In short, when you have a strategy plus the right point person and office moving company in San Antonio implementing that program, your corporate move could be smooth and worry-free.

 

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